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Approval at a Glance


Please note that some of the documents on this page have been updated.

This page gives a brief overview of the approval process and contains links to all relevant forms and guidance.

When developing collaborative proposals, academic proposers are strongly advised to take into account the following indicative time scale from the inception stage through to formal approval and signing of any necessary Agreements: 

Type of collaborative provision partnership

Estimated timescale for approval

PB required at Stage 1


Part 2

Joint and Double Awards

12-18 months



Study Abroad

6-12 months



Articulation arrangements

6-12 months



Collaborative modules

6-12 months



Collaborative PhDs

12 months-18 months




Internal development of outline proposal within Schools and Institutes.  ARCS should be kept informed of all proposals under development.  ARCS must be consulted on proposal for joint or double awards as special conditions apply.  Further details can be found here.

 International Partnerships Office also to be consulted on any new international partnership.  

 2.    STRATEGIC APPROVAL PHASE: Strategic approval of new partner(s) and outline proposal by Partnerships Board (PB). The following pages explain the forms to be      used and how to complete them:

  • Due Diligence Form to be completed in all cases: ARCS can advise on which sections apply to your proposal. 

ARCS can advise on preparation and submission of documentation for PB, including on whether a draft MOU or MOA is necessary at this stage. All forms shall be submitted to ARCS following approval by the Head of school/institute and in principle Faculty approval.

For study abroad, exchanges, progression agreements and general MOUs/research agreements: agreements can now be negotiated and finalised.

 For collaborative taught programmes, articulation arrangements and research degrees: these can now proceed to the next stage.  PB will decide if the programme may be marketed at this point.


Following PB strategic approval, collaborative taught programmes (single, joint or double awards) will then follow the standard approval process for new programmes through the Part 1  and Part 2 stages, including consideration by the new Student Recruitment and Admissions Group.  For further details and guidance consult ARCS Programme Development webpage.

  • Articulation arrangements will need to complete the Stage 2 Academic Articulation Form for approval by TPB.  
  • Research Degrees only are approved by the Research Degrees Programmes and Examinations Board (RDPEB).

Draft MOAs should be included in the submission at this stage in all cases.  ARCS can advise on drawing up an appropriate text.

4.       FINAL PHASE: Drawing up final MOA or Contract with the Partner

ARCS will coordinate the development of the MOA or contract.  This will involve other relevant QMUL Departments. MOAs and contracts may only be signed by the Principal or a delegated VP.  Further guidance to be found here.

NB:  No programme may start, nor may offers be made to students, until the MOA or contract has been signed by both Parties. 

5.    RENEWAL OF COLLABORATIVE ARRANGEMENTS: the process to follow to renew or extend existing collaborative  agreements.




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