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Approval at a Glance

COLLABORATIVE APPROVAL PROCESS AT A GLANCE

Please note that the forms and guidance documents on this page are subject to change for the academic year 2017-18. 

This page gives a brief overview of the approval process and contains links to all relevant forms and guidance.

When developing collaborative proposals, academic proposers are strongly advised to take into account the following indicative time scale from the inception stage through to formal approval and signing of any necessary Agreements: 

Type of collaborative provision partnership

Estimated timescale for approval

PB required at Stage 1

TPB/RDPEB

Part 2

Joint and Double Awards

12-18 months

PB

TPB

Study Abroad

6-12 months

PB

n/a

Articulation arrangements

6-12 months

PB

TPB

Collaborative modules

6-12 months

PB

TPB

Collaborative PhDs

12 months-18 months

PB

RDPEB

1.    INITIAL DEVELOPMENT PHASE

Internal development of outline proposal within Schools and Institutes.  Approval of detailed business plan by Faculty Executive.  ARCS should be kept informed of all proposals under development.  ARCS must be consulted on proposal for joint or double awards as special conditions apply.  Further details can be found here.

 International Partnerships Office also to be consulted on any new international partnership.  

 2.    STAGE 1 APPROVAL PHASE: Strategic approval of new partner(s) and outline proposal by Partnerships Board (PB). The following pages explain the forms to be used and how to complete them:

  • Due Diligence Form mandatory for all proposals.  However not all sections will apply to all cases and ARCS can advise on which sections apply to your proposal.

ARCS can advise on preparation and submission of documentation for PB, including on whether a draft Memorandum of Understanding (MOU) or Memorandum of Agreement (MOA) is necessary at this stage. All forms should be submitted to ARCS.  However, prior school/institute and Faculty approval is essential, and no proposal can be submitted to PB without this.

No proposal may be marketed without explicit PB approval. PB will decide if the programme may be marketed after Stage 1.

3.      STAGE 2 ACADEMIC APPROVAL PHASE

 Approval of the academic programme by the Taught Programmes Board (TPB).  Links to forms and guidance:  

Research Degrees only are approved by the Research Degrees Programmes and Examinations Board (RDPEB).

Draft MOAs should normally be included in the submission at this stage in all cases.  ARCS can advise where this may not be appropriate.

4.       FINAL PHASE: Drawing up final MOA or Contract with the Partner

ARCS will coordinate the development of the MOA or contract.  This will involve other relevant QMUL Departments. MOAs and contracts may only be signed by the Principal or a delegated VP.  Further guidance to be found here.

NB:  No programme may start, nor may offers be made to students, until the MOA or contract has been signed by both Parties. 

5.    RENEWAL OF COLLABORATIVE ARRANGEMENTS: the process to follow to renew or extend existing collaborative  agreements.

 

 

 

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