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Partnership Board approvals

Partnerships Board is the approval body for the following activities:

  • University level Memoranda of Understanding
  • Double and Joint taught awards*
  • Joint Research awards (PhD)
  • Study Abroad (fee-payers) Agreements (after Faculty review) 
  • Study Abroad (third party) Agreements (associate students who enrol at QMUL through partner organisations) (after Faculty review)
  • Summer School Agreements (after Faculty review)

 *Currently Queen Mary will only permit joint awards for UG or PGT programmes if the partner is a UK institution or within the Erasmus + framework subject to Senate approval.

Please be aware that some proposals will require further scrutiny by other university bodies before a final decision can be reached. The table below shows the approving bodies and indicative timescale.

Type of collaborative provision partnership 

Estimated timescale for approval

PB approval required 

Part 1 Approval required (TLC, SRAG, Faculty Executive

TPB/RDPEB

Part 2

Single, Joint and Double Awards

12-18 months

PB

Part 1 approval

TPB

Collaborative modules

6-12 months

PB

N/A

TPB

Collaborative PhDs

12 months-18 months

PB

N/A

RDPEB

 

 

For collaborative proposals involving new academic programmes, proposers should take into account the Queen Mary Academic Credit Framework policy and also the Academic Regulations and any relevant sections of the Quality Assurance Handbook. Please also consult the 'Joint and Double Degrees' information.

All new partnership proposals need to be signed off by the Head of School/Institute and endorsed by Faculty Executive prior to submission to ARCS who will arrange for consideration by the Partnerships Board (PB).

The forms to complete for the proposals are as follows:

Partnership Proposal Form [PDF 1,185KB]

Due Diligence Form [DOC 52KB]

Declaration of Interest [DOC 20KB]

 

The information requested on the forms is essential to enable PB to determine whether the proposed partnership opportunity has sufficient merit and is in line with relevant QMUL strategies and policies, in particular the Queen Mary Strategy 2030 and the International Strategy 

All sections must be completed in full and accompanied by supplementary information on the proposed partner(s) using the Due Diligence checklist. Particular issues for proposers to take into account when completing the form: 

  1. Summary of the Proposed Collaboration: information about the nature of the collaborative activity and, where known, the role and contribution of the partner.
  2. Partnership rationale: an explanation of the relevance of the proposal to the school/institute and the wider QMUL context. The key benefits of the partnership should be highlighted here, including its ‘fit’ with the QMUL Strategic Plan and school/institute plans, including international marketing plans.
  3. Associated deadlines: information on any important timescales associated with the development of the activity, for example, committee dates set by the partner institution to approve the collaboration, or timescales for marketing the partnership activity.
  4. Resources: an indication of any major resourcing implications of the proposed collaboration, such as requirements for significant or additional space, facilities, equipment and staffing.
  5. Delivery: if a non-UK partner is involved in the delivery of an academic programme (or module), the proposal should indicate if the programme is going to be delivered on QMUL premises or if the partner location will also be used. This information is necessary to meet Tier 4 requirements.
  6. Signatures and approvals: The proposal should be normally signed by the Head of school/institute and endorsed by the Faculty Executive. This confirms that the School or Institute can cover the resources required in relation to the proposed activity.

Once approved in principle by Partnerships Board, proposals involving a collaborative taught programme (single, double or joint) must follow the standard programme approval process. For this type of proposals this means the completion of the Part 1 Programme Proposal Form.

Due Diligence

The purpose of ‘due diligence’ is to manage any risks that might arise in relation to working in collaboration with another institution. A starting point will be an examination of the legal status of the prospective partner, which is relevant to the party’s capacity to enter into a contract. 

The Due Diligence Checklist (including the Risk Assessment) will be scrutinised by PB to assess if the prospective partner is of good standing and has the capacity to fulfil its designated role in the arrangement.  In the case of a high risk result, schools/institutes should seek further advice from ARCS and provide any relevant supplementary documentation to strengthen the case. 

A “high risk” assessment for a proposed collaboration does not necessarily mean it cannot go ahead.  However, it would indicate that a more extensive examination may be required of the collaborative proposal and the potential partner. 

The form consists of a checklist and a risk analysis. The checklist is divided into a number of sections, not all of which are relevant to every proposal: 

Section A: to be completed for all partners/proposals;

Section B: to be completed for UK partners only;

Section C: Financial matters: level of scrutiny to be determined;

Section D: For overseas partners only;

Section E: For industrial partners;

Section F: Academic matters: for joint/double taught or research degrees. 

Where the arrangement involves more than one partner, a full due diligence should be completed for each partner.  When drawing information from web pages, relevant links should be provided. 

Declaration of Interest

It is important that each proposal is accompanied by a signed declaration of interest form. Proposers should check the Standards of Business Conduct policy if they are unsure whether such a conflict exists. 

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