PARTNERSHIP PROPOSAL FORM
Guidance on completing the form
This form is used to seek approval to enter into a collaborative relationship with a new or existing partner and should be used for all types of collaborative activities:
- General collaboration: Memorandum of Understanding (MOU);
- Articulation agreements;
- Progression agreements;
- Study Abroad and Exchange Agreements;
- Erasmus+ Agreements;
- Research degree collaborations: joint/double PhDs or co-tutelles
- Collaborative taught programmes: Single, Joint and Double awards.
The form requires schools/institutes to provide details of their proposed partner(s) and the arrangement they wish to develop. It should be completed by the school/institute that owns the proposal following discussion with ARCS in all cases and the International Office also for overseas proposals.
Proposers should take account of International Office Marketing and Country Plans before embarking on any new partnership and should talk to appropriate staff in the Faculty and professional service departments.
For collaborative proposals involving new academic programmes, proposers should take into account the Queen Mary Academic Credit Framework policy and also the Academic Regulations and any relevant sections of the Quality Assurance Handbook. All new partnership proposals need to be signed off by the Head of School/Institue and endorsed by Faculty Executive prior to submission to ARCS who will arrange for consideration by the Partnerships Board (PB).
The information requested on the form is essential to enable PB to determine whether the proposed partnership opportunity has sufficient merit and is in line with relevant QMUL strategies and policies, in particular the QMUL International Strategy and the Student Experience, Teaching, Learning and Assessment (SETLA) Strategy.
All sections must be completed in full and accompanied by supplementary information on the proposed partner(s) using the Due Diligence checklist. Particular issues for proposers to take into account when completing the form:
- Summary of the Proposed Collaboration: information about the nature of the collaborative activity and, where known, the role and contribution of the partner.
- Partnership rationale: an explanation of the relevance of the proposal to the school/institute and the wider QMUL context. The key benefits of the partnership should be highlighted here, including its ‘fit’ with the QMUL Strategic Plan and school/institute plans, including international marketing plans.
- Associated deadlines: information on any important timescales associated with the development of the activity, for example, committee dates set by the partner institution to approve the collaboration, or timescales for marketing the partnership activity.
- Resources: an indication of any major resourcing implications of the proposed collaboration, such as requirements for significant or additional space, facilities, equipment and staffing.
- Delivery: if a UK partner is involved in the delivery of an academic programme (or module), the proposal should indicate if the programme is going to be delivered on QMUL premises or if the partner location will also be used. This information is necessary to meet Tier 4 requirements.
- Signatures and approvals: The proposal should be normally signed by the Head of school/institute and endorsed by the Faculty Executive. This confirms that the School or Institute can cover the resources required in relation to the proposed activity.
Once a proposal has been approved by the Partnerships Board, the Memorandum of Understanding can be signed. The following types of memoranda can also be finalised: Erasmus+ Exchanges, Exchanges and Study Abroad, Progression Agerements as well as general research collaboration.
Once approved in principle by Partnerships Board, proposals involving a collaborative taught programme (single, double or joint) must follow the standard programme approval process. For this type of proposals this means the completion of the Part 1 Programme Proposal Form.
Articulation Agreements need to go to TPB for Part 2 approval.