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Nomination of examiners and examination entry

Before submitting your thesis, you and your supervisor must nominate examiners to read the thesis and conduct the viva voce examination. There are two examiners.

The following two options will be considered by the Research Degree Programmes and Examination Board:

Either Model A

• one internal examiner from the academic staff of Queen Mary University of London who has not been involved in the candidate’s work and has not been a member of the candidate’s progression panel(s); and
• one external examiner.

Or Model B
Where the criteria above for an internal examiner cannot be met or a school/institute considers it to be academically desirable,  two external examiners may be appointed.

If nominating a QMUL member of staff as one examiner, please enter their details in the internal examiner section on the nominations form.
If nominating two external examiners, please enter the details of the lead examiner in the internal examiner section on the nominations form. The lead examiner takes responsibility for completing the examination outcome form and returning to RDO the form and the examiners’ reports.  

Nominated examiners must have had no direct involvement in the candidate’s research or any close connections or extensive recent (within the past five years) collaborations with either the supervisor(s) or student including joint publications or research grants which might inhibit a completely objective examination. They must not have taken an active role in considering the student’s progression and/or transfer of status from MPhil to PhD.


Candidates should pay particular attention to the declaration on pages 2-3 of the examination entry form. By signing this declaration and entering the examination, you authorise the College to make your thesis publically available in the College Library and the open-access institutional e-repository, Queen Mary Research Online (QMRO), according to the conditions set out in the declaration. Please refer to the Library’s guidance on publishing e-theses for more details about the inclusion of your thesis in QMRO and the implications of this (for example about how it may affect future publication). You may indicate on the examination entry form that you wish to apply for restriction of access to your thesis.

These forms are under review and will be updated shortly.

Your supervisor and the Director of Graduate Studies must countersign your examination entry form before forwarding it to the Research Degrees Office. It will then be considered on behalf of the Academic Board by the Research Degrees Programmes and Examinations Board. The board meets monthly to consider paperwork received in the preceding month, according to the schedule in the table below. The Research Degrees Office will contact your supervisor with the Board’s decision after the meeting.


Paperwork Deadline RDPEB Meeting
8th July 2016 20th July 2016
5th August 2016 17th August 2016
9th September 2016 21st September 2016
7th October 2016 19th October 2016
4th November 2016 16th November 2016
1st December 2016 14th December 2016
6th January 2017 18th January 2017
3rd February 2017 15th February 2017
3rd March 2017 15th March 2017
7th April 2017 19th April 2017
5th May 2017 17th May 2017
9th June 2017 21st June 2017
7th July 2017 19th July 2017
4th August 2017 16th August 2017
Please note that these dates are subject to change


If the Board does not approve your examiners, your supervisor will nominate an additional or alternative examiner, depending on the Board’s requirements. Your supervisor should submit the Additional/alternative examiner nomination form [DOC 156KB] to the Research Degrees Office as soon as possible.

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