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Examination Entry Staff

Nomination of examiners and examination entry

Three months before the candidate submits the thesis, you must nominate examiners to read the thesis and conduct the viva voce examination. There are two examiners, one who is external to the University of London and one who is internal to the University of London. The examiners must not have personal or professional connections with you or the candidate, and should normally not have conducted an examination for the College within the previous year. Between them, the nominated examining team should have experience of of having examined for a Research Degree on at least five occasions. When you nominate the examiners, you will need to confirm this. If you have any doubts about the suitability of the examining team, please consult with the Director of Graduate Studies in your School/Institute.

Supervisors should Guidance Notes on Examinations? [DOC 67KB] carefully before submitting the examination entry form to the Research Degrees Office. Please note that if you provide a non-UK address for an examiner, in order to comply with the UK Border Agency’s requirements the Research Degrees Office must write to the nominated examiner to confirm that they are an EU national and have valid immigration permission to work in the UK. If the examiner is not an EU national and/or does not have valid permission, the RDO can work with Human Resources to process a Tier 5 certificate to enable the examiner to enter the UK.

Please pay particular attention to the declaration on pages 2-3 of the examination entry form. By signing this declaration and entering the examination, candidates authorise the College to make the thesis publically available in and the open-access institutional e-repository, Queen Mary Research Online (QMRO), according to the conditions set out in the declaration. Please refer to the Library’s guidance on publishing e-theses for more details about the inclusion of the thesis in QMRO and the implications of this (for example about how it may affect future publication). Candidates may indicate on the examination entry form that they wish to apply for restriction of access to the thesis.

The supervisor and the Director of Graduate Studies must countersign the examination entry form before forwarding it to the Research Degrees Office. You should submit the form at least three months before the planned submission of the thesis. It will then be considered on behalf of the Academic Board by the Research Degrees Programmes and Examinations Board. The board meets monthly to consider paperwork received in the preceding month, according to the schedule in the table below. The Research Degrees Office will contact you (not the candidate) with the Board’s decision after the meeting.

Paperwork Deadline RDPEB Meeting
8th July 2016 20th July 2016
5th August 2016 17th August 2016
9th September 2016 21st September 2016
7th October 2016 19th October 2016
4th November 2016 16th November 2016
1st December 2016 14th December 2016
6th January 2017 18th January 2017
3rd February 2017 15th February 2017
3rd March 2017 15th March 2017
7th April 2017 19th April 2017
5th May 2017 17th May 2017
9th June 2017 21st June 2017
7th July 2017 19th July 2017
4th August 2017 16th August 2017
Please note that these dates are subject to change

If the Board does not approve the examiners, you will be invited to nominate an additional or alternative examiner, or to appoint an independent chair, depending on the Board’s requirements. If the Board asks you to make such a nomination, please complete and submit the Additional/alternative examiner nomination form [DOC 156KB] to the Research Degrees Office as soon as possible.

If the Board does approve the examiners, the Research Degrees Office will write to the examiners to formally invite them to act, and will inform you that we have done so. You will be responsible for arranging the viva once the candidate has submitted their thesis to the Research Degrees Office.

Please inform the Research Degrees Officer for your School of the date of the viva, once all parties have agreed on a date.

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